Privacy Policy

The controller of your personal data is SalesDots (“SalesDots”, “we”). For anything about personal data, write to [email protected].

This policy covers processing where we decide the purposes and means. Data that customers put into the SalesDots app (e.g. contacts, notes, meeting recordings) we process on the customer’s behalf as a processor — see section 6.

Providing data is voluntary. Without the fields marked as required we cannot answer a request, send the newsletter or run an account.

SalesDots helps companies check counterparties and the public-procurement market. For this we process data about people holding positions in companies that has been published in official, publicly available sources.

Who

Management and supervisory board members, commercial proxies, partners and shareholders, beneficial owners, officers and directors of foreign companies.

What data

Name, position, company, appointment and resignation dates; where the register publishes them — e.g. year of birth, nationality, shareholdings.

Sources

Polish National Court Register (KRS), Central Register of Beneficial Owners (CRBR), REGON register, GLEIF, UK Companies House and other business registers, public-procurement notices, listed-company reports.

Purpose and basis

Counterparty verification and market analysis by our customers — our and our customers’ legitimate interest (Art. 6(1)(f) GDPR). We do not build profiles of people for consumer marketing.

Retention

As long as the data is publicly available at the source and needed for the purpose; we update it when we read the register again.

We do not sell personal data. We use providers that process data on our behalf under data-processing agreements, only as far as needed to run the service:

We may also disclose data to public authorities where the law requires it, and to legal and accounting advisers bound by professional secrecy.

We store the database, sign-in data and files in the EU (Frankfurt). Some providers in section 4 are based in the USA or process data outside the EEA. Such transfers rely on the European Commission’s adequacy decision (EU-US Data Privacy Framework) for providers certified under it, or on the Commission’s standard contractual clauses (Art. 46 GDPR).

You can obtain a copy of these safeguards by writing to [email protected].

An organisation that uses SalesDots is the controller of the data it puts into the app: contacts, stakeholders, notes, e-mails, meeting recordings and transcripts. We process that data only on its instructions, under a data-processing agreement (Art. 28 GDPR).

• Audio recordings are deleted after transcription; unprocessed ones within 72 hours at the latest, unless the user chooses to keep them.
• We do not use customer data to train AI models.
• When the contract ends we delete the organisation’s data; the archive copy is erased within 30 days.

If your data reached SalesDots through one of our customers (e.g. you are their business contact), please contact that organisation about your rights. We will help them fulfil your request.

• Access to your data and a copy of it (Art. 15 GDPR)
• Rectification of inaccurate data (Art. 16)
• Erasure (Art. 17)
• Restriction of processing (Art. 18)
• Portability of data processed on the basis of consent or contract (Art. 20)
• Objection to processing based on legitimate interest — and at any time to direct marketing (Art. 21)
• Withdrawal of consent at any time, without affecting the lawfulness of earlier processing — e.g. via “Cookie settings” in the site footer or the unsubscribe link in the newsletter

To exercise your rights, write to [email protected]. We reply without undue delay and within one month at the latest. We may ask for information needed to confirm your identity.

You have the right to lodge a complaint with the Polish supervisory authority, the President of the Personal Data Protection Office (UODO, ul. Stawki 2, 00-193 Warsaw, uodo.gov.pl), or the authority in your country.

We do not take decisions about you based solely on automated processing that produce legal effects or similarly significantly affect you (Art. 22 GDPR). Scores and recommendations generated in the app concern tenders and companies and support decisions made by people.

Strictly necessary mechanisms always run. Analytics and marketing tools are switched on only after you consent in the banner. You can change your choice at any time via Cookie settings in the site footer.

The SalesDots app (app.salesdots.ai) stores the sign-in session and interface preferences (e.g. sidebar state, list view) in your browser — these are necessary for it to work. Google analytics tools in the app run only on public pages and only with consent.

We protect data with, among other things, database-level isolation of each organisation’s data, encrypted connections, masking of personal data in admin panels and a log of every access to it. Details: www.salesdots.ai/security.

We update this policy when our services, providers or the law change. The current version is always on this page, with its effective date at the top. We inform customers of material changes by e-mail.